Terms and Conditions for EtP Scholarship Awards

The award of an Educate The Planet Scholarship (EtPS) is contingent upon the availability of transportation and sufficient funds, stable conditions in the UK or in other country of study and the Scholar’s ability to procure relevant UK/other country entry clearance (a visa) and receive medical clearance. Neither the Educate The Planet nor the EtP’s partners assumes responsibility for any injury, accident, illness, loss of personal property or other contingencies which may befall a Scholar during the course of his/her EtP Scholarship or partnership award. We strongly advise that you take out appropriate insurance to cover your travel to, and stay in, the UK or in other country of study.
Full details of administrative arrangements will be given to EtP Scholars with conditional and final award letters and on the EtP website. When considering whether to apply for or to accept a Scholarship, you should be aware of the following points:

1. Value of scholarship

An EtP Scholarship normally comprises:
· Payment of tuition fees (up to a limit – check Scholarships pages on the EtP website for details of fee caps)
· A personal (for one person) living allowance (stipend) to cover accommodation expenses. These rates are subject to annual review.

1.2 Changes to the value of a scholarship

a) The value of your Scholarship will differ from the above in the following circumstances:
· EtP offers you a part award. This type of award will provide funding for tuition fees (no stipend or other allowance) OR accommodation fees only (no tuition fees) only OR both tuition fees and accommodation fees. In case of part awards you will be expected to fund any difference between the total cost of study and the value of scholarship provided.
· You may be required to demonstrate that you hold sufficient funding to cover the remaining costs of study.
· Your Award is sponsor by a partner organisation. Any awards of this type offered may vary depending on the agreement reached with the co-sponsor.
· The EtP reserves the right to reduce an EtP award or withdraw a Scholarship in instances where Scholars are beneficiaries of other significant awards, bursaries, prizes or earned income.

2. Funding, additional to a EtP Scholarship

a) You must not accept any other form of publicly-funded award during your Scholarship and should not normally accept additional funding for purposes already covered by EtP.
b) You must disclose on your application form whether you have applied, or intend to apply, for any other scholarships or awards.
c) Where you are considering applying for or are offered additional funding after you have been selected, you must disclose this to your Programme Officer as soon as possible.
d) You may retain funding or other benefits not specifically covered by your EtP Scholarship and you may continue to be in receipt of a salary from your past employer during your Scholarship.
e) The right is reserved to abate EtP Scholarships in instances where you are beneficiaries of other significant awards, prizes or earned income.
f) You are not barred from taking part-time employment while in the UK or other country of study.
g) You must comply with the employment conditions of your visa, school/college/university regulations, and the conditions of award.
h) You should remember that your academic studies are of paramount importance and should be given due priority.

3. Keeping your contact details up to date

a) You must ensure that the Scholarship Committee has up to date contact details for you, including UK/other country of study address and email, and overseas address and email at the end of the Scholarship.
b) You must keep in touch with the EtP Scholarship Committee during the term of your Scholarship and, in particular, keep it informed if you:
· Change your address, even temporarily
· Change your marital status
· Suffer any injury, illness, loss, or damage to your person or property
· Become involved in any legal action (civil or criminal), actual or threatened
· Are absent for more than four days at any one time from your place of study
c) You must return any form or request for information promptly to the Scholarship Committee. If you do not, your Scholarship may be withheld.

4. Your education provider and course

a) You must diligently pursue the course of studies agreed and conform to the rules of any organisation in which you work or study.
b) It is expected that you dedicate yourself to your studies and successfully pass your programme at the first attempt. Where you are not able to do this EtP will not pay for any fees associated with resitting exams or resubmitting written work.
c) You must not transfer to any other education institution.
d) You must not transfer to any other course of study than that confirmed in your Final Award letter without the express permission of your Programme Officer. Such requests must be made within 2 weeks of the course start date and supported by exceptional circumstances. Requests made after this time will not be considered.

5. Travel during an award

a) You must remain in the UK/other country of study (except for authorised absences) during your Scholarship.
b) You are not permitted to be outside of the UK/other country of study for either academic or personal reasons for more than 30 days throughout the entire period of your Scholarship.
c) Where you exceed the 30 day limit, your Scholarship will be suspended until your return.
d) Where you will be absent from the UK/other country of study (for less than 30 days), you should notify your Programme Officer at least two weeks before you intend to travel confirming your destination, the reason for your trip and the length of your intended stay abroad.
e) Absence for any reason in excess of 30 days requires the express permission of your Programme Officer. You should contact them at least two weeks in advance of your proposed departure for further information. You should not assume that permission to travel will be granted.

6. Conduct

a) Your Scholarship is calculated to support your personal costs only. There is no provision for dependants of EtP Scholars. Scholars are advised not to bring dependents to the UK/other country of study. The EtP programme provides no financial or pastoral support for dependants and will not endorse the visa applications of, nor provide travel for, dependants.
b) You must complete and return all report requests and surveys sent to you throughout your EtP Scholarship. Failure to complete reports and surveys may result in stipends and/or allowances being withheld or penalties being applied. If you are unable to complete the survey/report in time, you should contact your programme officer before the closing date to request an extension.
c) You must act as an ambassador for both EtP and your home country while in the UK/other country of study and remember that your actions and remarks will have an impact on the reputation of both.
d) You must not engage in political activities or in any other activities of a public nature likely to affect the British Government or Government of other country of study adversely.
e) If you share your EtP experiences online, you should acknowledge that these views are their own and do not represent the EtP Scholarship programme or the EtP.
f) You must not serve as an official representative (whether diplomatic, consular, or otherwise) of any government during the course of your studies.
g) You must acknowledge EtP in any publications (e.g. journal articles, book chapters or a thesis) resulting from your visit to the UK/other country of study during the term of your EtP Scholarship and 5 years after. You must cite EtP Scholarships as ‘Educate the Planet Scholarships, the global scholarship programme, funded by the Educate the Planet and partner organisations.’ You must also pass a copy of any such publication or broadcast to the Scholarship Committee.
h) Any behaviour which is deemed to be in breach of the above conditions may result in an official warning regarding behaviour from the Scholarship Committee, a formal letter of warning from the British or other country of study Embassy or High Commission and may result in the withdrawal of an award.

7. Social media usage

a) Scholars and alumni should adhere to certain good practices and conventions of polite and constructive discourse when using EtP social media platforms.
b) You must not post comments or material that:
· Contains abusive, obscene, indecent or offensive language
· Contains swear words or other sorts of profanity
· Contains abusive language towards an individual involved in the thread, other organisations or the page administrator;
· Constitutes spam or promotes or advertises products except where it is for an event, publication or similar item that has direct relevance to the subject of discussion (information about locating and sharing knowledge and expertise is welcomed)
· Is designed to cause nuisance to the page administrator or other users
c) If we have to remove a post, we will contact you to explain why. Repeat offenders may be blocked from using our social media indefinitely and/or have their Scholarship withdrawn on grounds of misconduct.
d) You must gain permission from the Scholarship Committee if you seek to set up an Educate the Planet group on any of EtP’s social networks.
Please refer to our Social Media Policy while working with social media.

8. Events and opportunities

a) You must attend an Orientation Day within the UK/other country of study following your arrival.
b) You must attend at your costs the Award Event later if your Final Award Letter confirms that you will still be in the UK/other country of study at the time.
c) You may be excused from attending mandatory events in the following circumstances:
· i. Unavoidable course commitments
· ii. Ill health
· iii. Significant personal commitments
· iv. Where the date occurs outside the scholarship period
You must contact your Programme Officer for further advice if you believe one of these categories is applicable to your situation at least one week prior to the event or within two days following the event.
d) If you fail to attend a mandatory event and have no exceptional circumstances (listed at 8(c)) you will be required to pay a £50 penalty. Where you are not in receipt of a stipend you will be given one month to make the payment.
e) If you fail to attend an optional event, having confirmed your attendance, not provided notice, and none of the above exceptional circumstances apply, you may be liable for the cost of your place at the event and may lose the opportunity to attend future events.
f) You must engage with other EtP Scholars by attending as many events /receptions organised by the EtP and the Scholarship Committee as possible whilst in the UK/other country of study.
g) You must behave appropriately at all events which you attend and give appropriate notice to your programme officer if you are unable to attend.
h) Failure to attend events (either mandatory or optional) once registered may result in future opportunities being withheld and your embassy or high commission being notified.
Scholars and guests who sign up for EtP events are responsible for their own safety and that of their belongings. The EtP Scholarship Committee assumes no responsibility for any physical harm or loss of personal belongings incurred while travelling to or attending our events.
If you have a condition that could affect your ability to participate in some of our events, please use your best judgment when signing up for those events and inform the organiser of your limitations as soon as possible. Please note that EtP staffs are not qualified to offer first aid, and if any medical emergencies arise during our events, you will be directed to the closest medical facility.

9. Publication of your Scholarship

a) The EtP will handle all information about Scholars according to the data protection principles enshrined in the Data Protection Act 1998.
b) The EtP and the Scholarship Committee reserve the right to publish the names and basic details of candidates selected for awards on the EtP website or on other websites or in other publications.
c) The EtP reserve the right to use and share a Scholar’s details, for purposes necessary for the administration of the Scholarship, with other EtP Scholars and alumni, relevant university contacts, sponsor/partner organisations and other EtP departments. By applying for and accepting a Scholarship you give consent for such sharing and publication of your details in the event of your application being successful.
d) In submitting an application and accepting an EtP Scholarship, you consent for your data to be recorded and used in these ways (please see Data Protection Policy).
e) In accepting an EtP Scholarship you agree that your contact details may be shared with other EtP Scholars in your year unless you confirm otherwise on the Data Preferences Form.
f) In accepting an EtP Scholarship you agree free of charge to provide the Scholarship Committee with a short biography and photograph that can be published on www.educatetheplanet.world.
g) By accepting an EtP Scholarship, you consent to your details appearing in the EtP Alumni Directory on completion of your award, unless you communicate exceptional circumstances to the Scholarship Committee which would exempt you.

10. Duration of Scholarship

a) An EtP Scholarship is tenable for up to 12 months or selected programme duration only but may terminate sooner in circumstances where your course is less than one year in length.
b) EtP Scholarships may not be extended beyond 12 months unless there are exceptional circumstances. All extensions are subject to the availability of funds and you should not assume that extensions will be granted.
c) Accommodation fee payments will only be made for the duration of your course.
d) Should you choose to leave the UK/other country of study prior to the end date noted on your award letter, accommodation fee payments will stop on the date you depart from the UK/other country of study.

11. Deferral of Scholarship

a) Applications to defer awards will only be granted in the case of pregnancy. In such cases you may either continue with your award or you may defer it till the following academic year.
b) If you are pregnant and wish to continue with the Scholarship, you need to be aware that if you take any extended period of leave, it is possible that your visa will be cancelled and, if so, you will have to return home and apply for another visa before being able to resume your studies.
c) All other candidates selected for an EtP Scholarship who are unable to take up their award must normally withdraw from the programme and re-apply the following year.

12. Visas and immigration

a) All regulations concerning immigration and entry clearance (visas) are set by the Home Office and Immigration government departments of other countries of study and are subject to change.
b) You must abide by all conditions of your UK/other country of study visa and get it at your costs.
c) If you breach the conditions of your visa, the Scholarship Committee may be required to issue you with a formal letter, notify the embassy or high commission or partner and/or restrict further access to the EtP network (via events or digital platforms). Depending on the nature of the breach, your school, college or university (as your visa sponsor) may be required to curtail your visa. In this case, your scholarship will be withdrawn.

13. Conclusion of your scholarship

a) In general, you must return home after the completion of your Scholarship. The Scholarship Committee is unable to provide any letter of support which might be required to enable a Scholar to stay on to work or study in the UK/other country of study.
b) You must not apply to switch to any other visa category or extend your current visa on completion of your studies.
c) You must inform the Scholarship Committee once you have returned to your home country, and remain in touch following your return.
d) At the end of your scholarship, you must inform the Scholarship Committee of your intended date of departure from the UK/other country of study. Final payments will be withheld if the information is not provided by the deadline given by the Scholarship Committee.

14. Termination of a scholarship

The Scholarship Committee, acting on behalf of the EtP, will be entitled to terminate the Scholarship at any time, by immediate notice to you in writing, in the event of:
a) Misconduct, whether in connection with your study or otherwise.
b) Failure to make such progress in your study as is considered satisfactory.
c) Circumstances arising, that after discussion with you and your academic supervisors, would render it impossible for you to complete your Scholarship satisfactorily or prevent the purpose of the Scholarship from being fulfilled.
d) Dismissal, for any reason, from your host university.
e) Breach of any local UK/other country of study law and practices.
f) Conviction of bribery, in line with the UK Bribery Act, which came into effect on 1 July 2011 or similar acts in other countries of study. The current Scholarship will be rescinded and you will be banned from applying for an EtP Scholarship for a period of up to five years.
g) Failure to comply conditions of entry clearance to the UK/other country of study.
h) The discovery that you have submitted fraudulent documentation.
i) Failure to fulfil any one or more of the undertakings set out above.

15. Repayment of Scholarship funds

a) In the event of such termination, the EtP Scholarship programme shall have no further obligation to you and you shall be bound to repay the amount that has been paid on your behalf under the Scholarship, unless:
i. The termination is a result of your ill health and this has been certified by a registered medical practitioner
ii. The EtP/Scholarship Committee has exercised its discretion to exempt you from this condition

16. Amendments

The EtP reserves the right to change these Terms and Conditions at any time and the current version can be found on the EtP website. Once an acceptance form has been signed, this confirms that you agree to these terms and conditions and are bound by them.

What happens if I breach a condition?

Failure to abide by any of these terms and conditions could result in: suspension or withdrawal of stipend; ejection from the programme and/or repayment of the award in full. If you breach a condition of your scholarship, the relevant part of the terms and conditions will explain what will happen next.
You may be liable to a pay a penalty. Where you are required to pay a penalty fee and are in receipt of an accommodation payment this will be automatically deducted. If you are not in receipt of a stipend you will be given one month to make the appropriate payment. Any reference to withholding of allowances may include any or all of the allowances to which you may be entitled.
Any breach of your scholarship conditions is treated seriously and if you think you have breached a condition you should contact your programme officer immediately to discuss your situation. We would urge you to take prompt action to resolve any misunderstanding that may arise as a result of a breach, accidental or otherwise.
This Agreement shall be governed by and construed in accordance with English law.
EtP expressly stating that EtP not guarantee that you will get a scholarship after you will pass all the steps of your application.
Each party irrevocably agrees to submit to the exclusive jurisdiction of the courts of England over any claim or matter arising under or in connection with this Agreement.
The agreement set out in these Terms is binding on you and us and on our respective successors and assigns. You may not transfer, assign, charge or otherwise dispose of the agreement set out in these Terms, or any of your rights or obligations arising under it. EtP may transfer, assign, charge, sub-contract or otherwise dispose of the agreement set out under these Terms, or any of our rights or obligations arising under it, at any time during the term of the agreement set out under these Terms.
Last updated November 2015

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